Maintenance Logs
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    RandyM's Avatar
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    Maintenance Logs

    Are any of you guys as detailed as I am? I keep my maintenance logs on an excel spread sheet. Works pretty well for me. What do you think?
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    Randy __________________________________________________ ___ Be Safe!

    2009 - 2305 w/62 MMM **** 2008 - 2520 w/72 MMM **** 200CX w/49 bucket
    Weight Box w/extension ***** LandPride RTR 1558 Tiller ******* 54 Snow blower
    60 Gallon Demco Sprayer *** 60 Broom ** BB2060 Box Blade**SS2036B Spreader
    Everything Attachments ETA-PluggerV2-60 Aerator

    The more I learn, the less I know.

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    eepete's Avatar
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    I've got the equivalent of your specs sheet and lots of little pages with info on stuff (viscosity, hydraulic symbols, specifications for implements).

    For maintenance, I scan in any invoice for oil, filters, etc and keep that. All that is just in case I had to sell something. I have thought about a text document that I would just jot down what I did and when, less formal than your spreadsheet but it would be good to have.

    Being suitably inspired, after I submit this reply I'll create the maintenance log file.

    Pete
    '09 JD4520 Cab (60HP), '97 KubotaB21 TLB (21HP), 400cx loader, MX6 rotary mower, SB1106 6' Sickle Bar, BB3272 6' box blade, GradeMaster 7' Landplane, Frontier AF11E Front Blade, 4' Pallet Forks, 6' landscape rake, ballast box, Woods GTC 40" tiller, PHD 9" auger, 4' x 8' chain harrow, '16 X755 (23HP Diesel) w/front PTO, 60" deck, 72" front blade, '90 JD318 (18HP gas) with 48" MM mower, 54" front blade, 47" snowblower.
    Volunteer Firefighter.

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    jenkinsph's Avatar
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    Wish I was that organized but I am not. I spent the better part of the day with four battery chargers topping everything off. Replaced three older batteries in the service trucks that are for auxillary use. Made sure I had rv antifreeze in the power washer and camper. Gathered up all the snow chains and put them in the trucks. Changed the gear oil in the outboard's foot. Getting ready for freezing weather here tommorow night.

    Wish I were organized enough to have a pm schedule on the computer.
    Steve,


    4520, 110tlb, 820, X749
    Enough attachments. Why don't I realize this?

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    Brian's Avatar
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    Nice sheet! I am going to mod it for my 4520 and use it. Most of my other tractors have a paper log for oil changes and maint.



    Brian

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    mjncad's Avatar
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    Nice spreadsheet Randy. A friend of mine with an offbeat sense of humor used to keep spreadsheets on how many haircuts he got in a year, amount of poop each dog produced, and other silly things.

    I do like EEPETE does and scan my stuff into a PDF file.
    I have more ideas than ambition.


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    RandyM's Avatar
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    Quote Originally Posted by mjncad View Post
    Nice spreadsheet Randy. A friend of mine with an offbeat sense of humor used to keep spreadsheets on how many haircuts he got in a year, amount of poop each dog produced, and other silly things.

    I do like EEPETE does and scan my stuff into a PDF file.
    Well, I don't get that radical, but I do use the format for my cars and implements as well.
    Randy __________________________________________________ ___ Be Safe!

    2009 - 2305 w/62 MMM **** 2008 - 2520 w/72 MMM **** 200CX w/49 bucket
    Weight Box w/extension ***** LandPride RTR 1558 Tiller ******* 54 Snow blower
    60 Gallon Demco Sprayer *** 60 Broom ** BB2060 Box Blade**SS2036B Spreader
    Everything Attachments ETA-PluggerV2-60 Aerator

    The more I learn, the less I know.

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    RandyM's Avatar
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    Quote Originally Posted by Brian View Post
    Nice sheet! I am going to mod it for my 4520 and use it. Most of my other tractors have a paper log for oil changes and maint.
    Excellent, I was hoping someone could use it also. Notice there are three different tabs (sheets) to the workbook.
    Randy __________________________________________________ ___ Be Safe!

    2009 - 2305 w/62 MMM **** 2008 - 2520 w/72 MMM **** 200CX w/49 bucket
    Weight Box w/extension ***** LandPride RTR 1558 Tiller ******* 54 Snow blower
    60 Gallon Demco Sprayer *** 60 Broom ** BB2060 Box Blade**SS2036B Spreader
    Everything Attachments ETA-PluggerV2-60 Aerator

    The more I learn, the less I know.

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    deputy11's Avatar
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    Here's another

    I get accused of being somewhat OCD but, I am learning not to rely on memory for when I did what and why. So I adapted this one from a car maint log. The headings, etc can be made into anything that fits your application. Just need a little (very little) Excel know-how. Keep it in my shop, pencil in new stuff, then transfer it to computer when I have time to neaten it up a bit. Hope this attaches OK.
    Attached Files Attached Files

  11. The Following User Says Thank You to deputy11 For This Useful Post:

    fpdsniper (11-25-2014)

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    Brian's Avatar
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    I like that deputy as you can log how things are going rather than just when you did something. Cool. Thanks for posting it!



    Brian

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    deputy11's Avatar
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    On the copy I posted I deleted most of what I have for how things were going at the time I did the maint. Didn't want to bore everyone with all my details but you can widen out that section as far as you need. I usually put in quantities of any fluids I add so I can tell if there is a trend. When the tractor was new I knew that as things got the air worked out of them there would be some needed. Now it is mostly just a matter of verifying that everything was checked over and reminding of what all should be checked. I still add or delete columns as something new comes to light. Look forward to seeing other's ideas so I can steal them!

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